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EvoLearn Privacy Statement

According to the General Data Protection Regulation, the personal data controller of a register is obligated to inform the register’s data subjects in a clear manner. This statement fulfils this informing obligation.

1. Personal data controller

EvoLearn

  • Contact information in matters related to personal data files

    Janie Sexstone
    Address: 4 The Sanctuary, 23 Oakhill Grove, Surbiton, Surrey KT6 6DU
    email: janie.sexstone@evolearn.co.uk

  • If necessary, contact information of the data protection officer:

    Janie Sexstone
    Address: 4 The Sanctuary, 23 Oakhill Grove, Surbiton, Surrey KT6 6DU
    email: janie.sexstone@evolearn.co.uk
    M: +44 (0) 7725 837774

2. Data subjects

Persons included in the register, customers and potential customers.

3. Purpose of use of personal data

Grounds for keeping the register:

  • personal data is being processed based on an existing customer relationship
  • personal data is being processed based on consent (e.g. a list of potential customers collected at a fair, and the form has included giving consent for marketing)

Purpose for the register and the processing of personal data

Personal data is only being processed for predetermined purposes, which are:

  • customer relationship management
  • informing about services

4. Personal data recorded in the database

The customer register contains the following information:

Contact information

  • Name
  • Address
  • E-mail
  • Company
  • Phone number
  • Customer information
  • Courses attended

5. The data subject’s rights

The data subject has the following rights, and requests for their use should be sent to training@evolearn.co.uk.
Right to access data
The data subject may check the data we have recorded.
Right to rectification
The data subject may request the rectification of inaccurate or incomplete personal data.
Right to object
The data subject may object to the processing of personal data if the data subject feels that personal data has been processed unlawfully.
Right to forbid direct marketing
The data subject has the right to forbid the use of personal data for direct marketing.
Right to deletion
The data subject has the right to request the deletion of data if personal data processing is not necessary. We will handle the request for deletion and proceed to either delete the data or state a justified reason for not being able to delete the data.
Withdrawing consent
If the processing of personal data is only based on the data subject’s consent and not for instance on a customer relationship or membership, the data subject may withdraw consent.
The data subject may complain of the decision to the Data Protection Supervisor
The data subject has the right to demand us to restrict the processing of controversial data until the matter is solved.
Right to complain
The data subject has the right to complain to the Data Protection Supervisor if the data subject feels that we are violating the effective data protection regulation when processing personal data.
Contact information of the data protection supervisor: https://ico.org.uk

6. Regular information sources

Customer information is regularly obtained from course enquiries and registrations.

7. Regular disclosure of data

The data is not generally disclosed for marketing purposes outside EvoLearn Ltd.

8. Duration of processing

The duration for storing the data or general principles on the duration of processing.

  • Personal data is processed for as long as the customer relationship exists.
  • The data subject may unsubscribe from our marketing list by clicking the link on each of our marketing e-mails.

9. Personal data processors

The controller and its employees process personal data. We may also outsource the processing of personal data partly to a third party, in which case we will guarantee with contractual arrangements that personal data is processed in compliance with valid data protection legislation and also otherwise appropriately.

10. Transferring data outside the EU

Data is regularly transferred outside the EU or the EEA. When data is transferred outside the EU and the EEA, we will safeguard the sufficient level of personal data protection by e.g. agreeing on matters related to the confidentiality and processing of personal data in compliance with legislation.

11. Automatic decision-making and profiling

We are not using the data for automatic decision-making or profiling.

4 The Sanctuary
23 Oakhill Grove
Surbiton
Surrey KT6 6DU

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